Non-disclosure agreements may never have really been simple, but they do seem to have become more complex in recent years. No doubt part of the reason for this is the increasing sophistication of those writing and managing NDAs.
Whatever the cause, the result is a substantial amount of risk for companies and individuals who dismiss NDAs as mere "boilerplate." It is now as crucial as ever that those doing business with others use NDAs and, when using others' forms, read them carefully.
Here are a few challenging positions I have seen in NDAs that I suggest users approach with caution.
1. Assignment of intellectual property ownership. An NDA is designed to simply allow two parties to start talking to one another about a deeper relationship. Yet, in a couple cases, I have actually seen an NDA provide for one party's ownership of everything created over the course of the relationship. No proprietary technology company will sign up for this.
2. Non-competition provisions. Occasionally, NDAs will prevent one party from competing with the other. This is another aggressive position with economic implications far beyond the NDA's typical "Let's talk" premise. Non-competition provisions may also raise anti-trust issues.
3. No-hire provisions. Some NDAs will prohibit the solicitation of the other party's employees or customers. Others will take the next step of seeking an actual no-hire clause. Either provision will drive how the parties interact with one another.
4. Lack of an independent development carve-out. Most NDAs provide exceptions for what kind of information is deemed confidential. A crucial exception that is sometimes missing regards independent development. It's important to be able to retain the right to come up with good ideas independently of those that a vendor, customer, reseller or joint venture partner might have.
5. Inappropriate period of protection. NDAs will typically provide for a confidentiality period of about five years. But, a business providing access to its most sensitive secret sauce that it expects to be valuable for decades would certainly want more protection than that. It's important to think through how an NDA will be used in a given situation before signing up for a certain period of protection.
6. Venue provisions. Parties will often agree in advance where to litigate a dispute arising out of a contract. But, this choice of location could create leverage for one party over the other. Be thoughtful about agreeing to venue in your business partner's backyard if it's thousands of miles away from where you work.
7. Inconsistencies with other applicable documents. If some other commercial agreement is signed as a result of the initial discussions, it will be important to consider how it relates to the NDA. A new agreement with its own confidentiality provisions could create confusing conflicts with the NDA. The NDA needs to be either completely superseded or carefully integrated into the new agreement.